2012 NerdCon Vendor Guidelines
Vendor contracts must be signed and submitted by Saturday, April 7. Failure to submit a contract by this date will result in the loss of your table reservation. Contracts may be submitted in person to Jessi Hustace, Devin Cremins, or Chynna Paquet, or mailed to ASU Box 08694, Boone, NC, 28608, or scanned and e-mailed as a PDF to firstname.lastname@example.org.
A link to a .pdf of the contract can be found below.
If you'd like to be a vendor but have not yet registered on our site, you have until April 7th to do so AND submit a contract. Requests will be considered in the order in which they are received. Once we receive more vendors than we have tables for, we will immediately disable the registration form and inform any vendors that are too late to receive a table.
Each table is a 2'x8' rectangle. Each vendor will be able to use one of these tables, which will have two chairs at each. If you need to attach a banner or sign of any kind, please bring your own tape (no duct tape, please!). Vendor tables must be accompanied at all times. NerdCon staff or volunteers will not be available to monitor unattended tables.
If a vendor wishes to bring additional fixtures or signage, he or she should e-mail Jessi Hustace at email@example.com before the convention, so that arrangements can be made to accommodate the vendors' needs and to ensure compliance with university regulations.
NerdCon will not provide security for merchandise displayed on tables. Vendors are responsible for their own products.
Campus wi-fi is available in the student union. Please note that the visitor's connection is not high-bandwidth. Power outlets are located throughout the room. If you require an electrical outlet, please let Jessi Hustace know in advance by e-mailing her at firstname.lastname@example.org.
Please keep any audio/visual displays at a reasonable volume. NerdCon representatives may ask vendors to modify the volume of these displays at any time for any reason. Vendors are not permitted to call out to visitors in order to attract attention.
NerdCon encourages vendors to bring merchandise for sale, rather than commissioning work. Though commissions are not expressly prohibited, vendors whose tables are found to be mostly empty will not be invited back to NerdCon.
Vendors may obtain a table using the Vendor Table Request Form on the Appalachian Nerd Network's website. Tables are available on a first-come, first-served basis.
Appalachian State University policy requires that 15% of the funds collected at NerdCon by independent vendors must be given to the host organization (in this case, the Appalachian Nerd Network. 15% of the monies collected by the vendor at NerdCon must be paid before the closing of the vendor room the day of the event. The fees collected from vendors directly fund the next years NerdCon. Without charging this fee, NerdCon could not continue to grow. NerdCon relies on the honor system, so please report earnings accurately.
Hours of Access
The vendor room will be located in Price Lake ballroom on the second floor of the Plemmons Student Union. Vendors will have access to the room at 9:00 am. The room opens to visitors at 10:00 am and closes at 5:30 pm. The vendors will then have from 5:30 pm to 6:00 pm to dismantle their displays.
Weapons of any kind are not permitted on Appalachian State University property.
Sales are limited to the vendors' room, located in Price Lake ballroom. In order to sell anything in the vendor room, you must have submitted both a vendor table request form and a signed contract by the date above.
North Carolina Sales and Use Tax
All products sold within the State of North Carolina are subject to North Carolina Sales and Use Tax. It is the vendors responsibility to determine the current sales tax rates, to report any sales taxes, and to follow the appropriate laws of North Carolina and the vendors home state.
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